ApprovalMax

“ApprovalMax has allowed us to offer a new service – accounts payable. Realistically, if we didn’t have it, we wouldn’t have been able to build the business to where it is. From a risk profile and technical point of view, that’s worked well for the business I want to run.”

“It’s quite simple to understand, not overly complicated, and solves a massive problem – cost management,”

“By using ApprovalMax, we can keep our finger on the pulse and be more proactive instead of reactive. It's intuitive, easy to understand, and not overly complicated. When our administrators or controller look at a supplier invoice, they can simply go back and check if it’s been signed off before pushing it to the bank.”

“Systems and processes are super important when working across multiple timezones. If the US team needs to order a bunch of goods, they can process it in their day, then when we wake up in the morning everything has gone through the right approvals,”

“The support from the ApprovalMax team has been excellent. The response times are fast and you can tell they genuinely want us to succeed.”

“The team is faster, the data is accurate and we can see what is happening almost immediately. It has made life easier across the business.”

“People understand the process, follow it, and take responsibility for what they approve. It has made everything clearer and faster.”

“ApprovalMax has significantly increased our finance team’s efficiency and given our teams real visibility into spend.”

“By combining Xero with ApprovalMax and the data entry tool Hubdoc, we created a powerful app ecosystem that improves productivity and enhances the accuracy of data significantly to enable reliable cash flow forecasts with little effort. ApprovalMax also delivers a paperless environment for a fully automated approval process. And the collaboration between different departments has never been easier, now that employees don’t have to email each other for manual approvals anymore.”

“Getting the contacts and dates of authorised purchase orders from ApprovalMax makes it easy for us to manually prepare cash flow forecasts in advance. The farm manager has access to ApprovalMax and knows which commodity a specific expense has to be assigned to. Now, it’s really simple to create an expense report at the end of the day. Since we implemented ApprovalMax, the purchaser can enter amounts under the correct expense and tracking category straight away, without a third person having to repost entries after receiving the supplier invoices,”

“ApprovalMax helps us establish control and transparency for all aspects: accurate bookkeeping entries, correct delivery of services or goods, and compliance with the terms of financing and funding.”

“With ApprovalMax, things improved significantly. Apart from the automated approval workflows with instant notifications, the option of approving on the go is a major advantage and makes a real difference. No more late supplier payments, and spend tracking is delivered with exactly the required level of granularity.”

“The accuracy and visibility has increased. We’re not missing invoices or double entering them – that’s the biggest change. It’s all there in ApprovalMax.”

“Our operations are very complex. ApprovalMax and these new tech systems are helping streamline and make this much easier for us,”

“The work we've done to simplify and streamline our tech stack, including with ApprovalMax, means that our ops and finance functions run a lot more smoothly. Removing the friction in the business allows us to be much more nimble in finding and securing strategic opportunities.”

“ApprovalMax has cut my weekly time effort for approvals from four hours to about 10 minutes – time that I can now spend on adding value to our company. This is simplicity at its best!”

“Our internal operations have also changed enormously with ApprovalMax. Before implementation, we were spending 10 to 15 hours per week dealing with the client’s AP, and now it’s down to a weekly 4 or 5 hours each week. The time it takes to process all approvals has been reduced to less than half, and the option to build custom reports makes follow-ups with the client much easier.”

“In our experience, fraud in smaller businesses is based on thousand dollar amounts or less. If approvals are run via email, it is tempting to only authorise invoices over a certain margin. As a result, a lot of lower value transactions go unnoticed just because there is no fast and convenient way to approve them.”

““With my audit background, I want to create controls that enable a clean audit and keep everything running smoothly. ApprovalMax is one of the solutions I’ve found that can do that,””

““Clients see a big difference. They have accountability and it just takes a few seconds to approve documents from their mobile phone,””

““Because ApprovalMax is already included in our standard plan by default, it’s easy for clients to say yes instead of being reluctant about not having enough budget for it. That shifts the conversation to focus on the controls they have, and those they need,””

““We make sure our clients’ books are always audit or finance ready anytime. Even if you wake me up in the middle of the night, there won’t be any need to patch up your books – they’ll be ready,””

“When our clients come in they usually don’t have any controls in place and have audit issues. ApprovalMax is the first tool I want them to set up because it solves 85% of the problem. With it, we now have controls in place and auditors love being able to see everything in the audit trail.”

“ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.”

“ApprovalMax allows us to quickly bring new acquisitions into the fold – it makes our processes straightforward and easy to learn, and it integrates well with Xero. ApprovalMax aligns to our growth strategy which means that as we continue to buy medical practices at a high rate, we’ll continue to adopt ApprovalMax across them. ApprovalMax is quick to deploy and easy to use.”